{"id":243,"date":"2013-05-13T23:10:07","date_gmt":"2013-05-13T23:10:07","guid":{"rendered":"http:\/\/elbsolutions.com\/projects\/?p=243"},"modified":"2022-02-03T11:25:05","modified_gmt":"2022-02-03T17:25:05","slug":"changing-the-server-name-or-location-of-a-linked-table-in-ms-access","status":"publish","type":"post","link":"https:\/\/elbsolutions.com\/projects\/changing-the-server-name-or-location-of-a-linked-table-in-ms-access\/","title":{"rendered":"Changing the server name or location of a linked Table in MS Access"},"content":{"rendered":"

Why is this so confusing? It isn’t but it is quite convoluded on how to get this done. I had to do this because the connections to my SQL Express database had to have the port name in the connection.<\/p>\n

So on my local machine, I could open up the MS Access file with tables linked to the computer named CDC-EBLEY2-7\\SQLEXPRESS, but if you were to open the file from someone else’s computer, an Connection failed: SQL\u00a0State: ‘01000’ SQL Server Error 67\u00a0SQL Server Error: 17 (blah blah\u00a0blah)\u00a0resulted. Why? Because I enabled my server to be connected to via TCP\/IP over port 1433 – which are the defaults, but it has to be explicitly set in the connection string of every table. What I needed was to connect to CDC-EBLEY2-7,1433\\SQLEXPRESS so others could open the MS Access file and NOT get errors. This is strange, because 1433 is the default port any way – but it works.<\/p>\n

Each one of my tables is not through an ODBC setup but each table has it’s own string which needs to be updated<\/p>\n

Lets get some info first. Open notepad and get ready to copy the DESCRIPTION of the linked table’s construction. Here’s how<\/p>\n

    \n
  1. Open MS Access<\/li>\n
  2. Right mouse click on a table that used to work or you are sure does work and choose “Design View”. This does not make sense for a linked table, but bear with me.<\/li>\n
  3. Select Yes on the warning screen to continue<\/li>\n
  4. If, on the right, there is no properties window for the table, on the Ribbon (Access 2010) click Property Sheet<\/li>\n
  5. This reveals a Description property – copy all that it is in that\u00a0property\u00a0it and paste it into Notepad or somewhere for later.<\/li>\n
  6. Click the External Data in the ribbon and choose ‘Linked Table Manager’\n
      \n
    1. CLick the Always prompt for a new location check box – this is a complicated way to ask the user if (s)he wasts to change the connection info<\/li>\n
    2. Click Select All button or choose the tables you wish to update with check marks<\/li>\n
    3. Click OK<\/li>\n<\/ol>\n<\/li>\n
    4. A dialog comes up. Click New\n
        \n
      1. Choose SQL Server as your driver<\/li>\n
      2. CLick the Advanced Button<\/li>\n
      3. Paste all that stuff in Notepad\n
          \n
        1. EXCEPT REMOVE the TABLE=… stuff up to the next semicolon.<\/li>\n
        2. change the server name to be CDC-EBLEY2-7,1433 where 1433 in my example is the port n<\/li>\n
        3. Click OK<\/li>\n<\/ol>\n<\/li>\n
        4. It then prompts you to save all this into a file for later. Chooose a spot in My Documents in a connections folder – or better yet on a network location for other’s to use later<\/li>\n
        5. Click OK a couple of times<\/li>\n
        6. Now Access will replace all your tables with the new DSN (connection details) string.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

           <\/p>\n","protected":false},"excerpt":{"rendered":"

          Why is this so confusing? It isn’t but it is quite convoluded on how to get this done. I had to do this because the connections to my SQL Express database had to have the port name in the connection. So on my local machine, I could open up the MS Access file with tables […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-243","post","type-post","status-publish","format-standard","hentry","category-general"],"yoast_head":"\nChanging the server name or location of a linked Table in MS Access - ELB Solutions.com Inc.<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/elbsolutions.com\/projects\/changing-the-server-name-or-location-of-a-linked-table-in-ms-access\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Changing the server name or location of a linked Table in MS Access - ELB Solutions.com Inc.\" \/>\n<meta property=\"og:description\" content=\"Why is this so confusing? It isn’t but it is quite convoluded on how to get this done. I had to do this because the connections to my SQL Express database had to have the port name in the connection. 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